employee

Changes to I-9 Employment Eligibility Verification Form

Effective September 18, 2017, the U.S. Citizenship and Immigration Services (USCIS) released a revised version of Form I-9, Employment Eligibility Verification. Federal law requires that this form be used by any employer to ensure and verify your employee’s identity and employment authorization.

What are some of the revisions made to Form I-9?

  • Instructions for Form I-9 have been updated
  • List C – Documents that Establish Employment Authorization has been changed

Some things to consider with this newest form:

  • Employers must being using this newest version of Form I-9 [Form I-9 07/17/17 N]. All previous versions of I-9 after 09/19/17 will not be valid.
  • For any current employees, the previously completed Form I-9 on file will be valid.

For a complete list of formats and instructions available for I-9, please visit the USCIS website: www.uscis.gov/i-9.

Help prevent the year-end vacation-time scramble with a PTO contribution arrangement

Many businesses find themselves short-staffed from Thanksgiving through December 31 as employees take time off to spend with family and friends. But if you limit how many vacation days employees can roll over to the new year, you might find your workplace a ghost town as workers scramble to use, rather than lose, their time off. A paid time off (PTO) contribution arrangement may be the solution.

How it works

A PTO contribution program allows employees with unused vacation hours to elect to convert them to retirement plan contributions. If the plan has a 401(k) feature, it can treat these amounts as a pretax benefit, similar to normal employee deferrals. Alternatively, the plan can treat the amounts as employer profit sharing, converting excess PTO amounts to employer contributions.

A PTO contribution arrangement can be a better option than increasing the number of days employees can roll over. Why? Larger rollover limits can result in employees building up large balances that create a significant liability on your books.

Getting started

To offer a PTO contribution arrangement, simply amend your plan. However, you must still follow the plan document’s eligibility, vesting, rollover, distribution and loan terms. Additional rules apply.

To learn more about PTO contribution arrangements, including their tax implications, please contact us.

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